Each quarter, on the Vernal and Autumnal Equinoxes and on the Summer and Winter Solstices, a collection of the contributed Howard-related e-zines/e-journals of up to 12 members will be placed online in an Official Posting [OP]

As with almost all APAs, frequent submissions to the Official Postings of the Association are required of members in order to remain in good standing. However, members need not post each and every quarter. Submission of material according to the regulations explained below is expected.

The power of hypermedia offers many options and advantages for the 21st century amateur press association, among them:

• relative ease and speed of publication and the potential of widespread (indeed worldwide) distribution,
• the advantage of near-instantaneous links and cross references,
• the potential for inclusion of not only images, illustrations, and photos, but of animations, sound files -- and even full-motion video.
• the potential for "opening up" the contributions of members to the general public, since the digital internet distribution negates the prohibitive costs associated with broad dissemination of a print journal.
• the ability for Revisions and Updates to be made to existing "back issues," since the medium is malleable and easily modified without the republication/reprint costs associated with print.

1. Consideration for membership requires:
   • 1) an e-letter of application, formally stating ones wish to become a member of ROBERT-E-HOWARD;
   • 2) the submission of a first issue of an electronic magazine or journal [e-zine] of at least 2000 words of text on matters relevant to the life, work, milieu, or literary significance of Robert Ervin Howard (and following other guidelines set forth below for the format and content of such e-zines);
   • 3) andTHERE WILL BE NO INITIAL MEMBERSHIP FEE although, the Active Membership might consider the merits of such a measure at some time in the future.
2. VERY IMPORTANT POINT: Previously published work, either in print and/or digital on-line format IS BOTH ACCEPTABLE AND ENCOURAGED for submission as part of or the entirety of any e-zine . The only restriction is that the author still owns the copyright at the time of submission and has not sold or relinquished copyright in any way. In this way, it is hoped that some would become AMs who are already members of other APAs or REH interest groups (especially members of REHupa and other groups like the Howardian e-mail discussion lists at groups.yahoo.com, AND that they would seriously consider submitting (or revising, updating, polishing, and submitting) some of their excellent past work that has seen either no publication thus far or very limited publication within the confines and limited circulation of a print APA.
3. The submitted e-zine must have a distinctive and unique title on its "home," "index," or first page (with the first submitted e-zine of any given title to be given precedence in keeping that title).
4. The submitted e-zine must be in either web-browser-readable format (HTML, DHTML, XML, etc.), readable in BOTH Netscape Navigator/Communicator and Microsoft Internet Explorer -- AND/OR -- in Portable Document Format (.pdf) [Adobe's Acrobat Reader format available at http://www.adobe.com/products/acrobat/readstep.html as a free download].
   [NOTE: For those who are not HTML-savvy, the major word processors allow a "SAVE AS HTML" option, so knowing hypertext mark-up language is not absolutely essential to be a member of the association.]
5. A Wait List [WL] of no more than 3 persons beyond the 12 active members will be allowed at any given time. Should the wait list drop to fewer than 3, postings of WL openings will be announced at various Robert E. Howard related online discussion groups and, possibly, advertised in various print zines and journals.
6. Each e-zine submission by an Active Member [AM] must be a minimum of 1000 words of text. This would be the Minimum Acceptable Word Count [MINAWC] for any e-zine submitted.
7. AMs must contribute e-zines to at least two OPs within any given calendar year [the four OPs in a calendar year to be conside#990000 a VOLUME (Volume I, 2001, etc.)] or they will be dropped from active membership in the group and a person or persons on the WL invited to join in the chronological order in which they fulfilled the initial membership application essentials [The essentials being: 1) e-letter of application stating an interest in joining and 2) a qualifying e-zine]. This represents the Minimum Annual Submission [MINAS]. [IMPORTANT NOTE: Members who Activate after the initial issue [Vernal Equinox] for any given yearly volume must contribute to at least one other posting prior to the anniversary of their membership AND ALSO have at least two postings in the calendar/the Volume AFTER their activation to fulfill this requirement. This is to get all members on the equal footing of contributing at least twice in any given calendar year/Volume of the OP, and also to demonstrate earnestness on the part of the new AM.]
8. A further stipulation is that an AM must not miss three consecutive OPs, regardless of calendar year, without being dropped. This would prohibit AMs from missing as many as four OPs in a row (for example: the last two of one calendar year and the first two of the next).
9. AMs should also include at least 1000 words of Posting Comments Section(s) [PCS] per calendar year/Volume. This total word count is IN ADDITION TO the MINAWCs. In this section/these sections AMs will comment on the contributions of other members and respond to their respective e-zines. NOTE: These Posting Comments are made in the PRIVATE/Members Only password protected area of the site.
10. Wait Listers [WLs] will be granted PRIVATE/Members Only access.
11. Any and all revenues will go toward:
    • 1) the initial registration ($75) and annual charges ($35) on a domain name [www.robert-e-howard.org],
    • 2) on whatever web-hosting charges are needed for the virtual hosting of the domain name (estimated at $300+ per annum),
    • 3) perhaps eventually, a dedicated web server [NOTE: If an actual server were ever purchased, members could use space for related postings or posting of their own individual REH web sites -- an added "perk", and
    • 4) any other Association or Howardian activities deemed to be appropriate by the Association, such as support for REH studies, conferences, conventions, Project Pride in Cross Plains, etc..
    • NOTE: Incorporation as a not-for-profit, educational will be investigated and discussed by the founding membership.
12. Except for the right to post each password-protected OP and the password-protected Archive of the accumulating Volumes of OPs, Robert-E-Howard would seek no rights to indiviual AM's e-zines/e-journals. In short, all rights would be retained by the respective AMs for their own work, except for the Official Postings themselves and the archival of such (again, established with various access levels at the respective AMs discretion).
13. SUBMITTING ZINES AND JOURNALS:
    These should be sent as e-mail attachments or mailed on a 100 MB Zip Disk (Iomega technology) or CD-ROM disk to the Official Online Editor [OOE], who also acts as Treasurer of Robert-E-Howard and as web master for the official site. The OOE must be a contributing AM in good standing and is elected or re-elected annually near/at the time of the final OP of the year [Winter Solstice]. Any AM may nominate him/herself for this office or may nominate any other AM, with nominations due near/at the time of the penultimate OP of the year [Autumnal Equinox].

    Please send submissions to: reheapa@robert-e-howard.org
    OR directly to the Official Online Editor, Frank Coffman at:
    fcoffman@robert-e-howard.org
    or to yet another alternate e-mail address:
    fcoffman@pobox.com

Other Points for Consideration:

• A restricted access mailing list open only to Active Members will be established.
• AMs should be careful not to link to or make use of any copyright protected material.
• Animated graphics, other computer graphic images, sound files, and full-motion video files would be both allowed and encouraged.
• The possibility of live as well as virtual meetings (formal or totally informal -- at Howard Days in Cross Plains, Texas, in June or at other venues, or maybe regional venues with smaller numbers of AMs able to meet) is another concept to be considered

The Association will assist the individual Active Members in discovering and sanctioning (to the extent of litigation against) individuals who violate these copyrights.

Comments, suggestions, and questions may also be directed to: editor@robert-e-howard.org.

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